How to convert Excel to JPG: Step by Step Tutorial

Excel is a spreadsheet program commonly used to store and organize data, while JPG is an image format commonly used for displaying digital photos and images. If you have a spreadsheet in Excel that you want to convert to an image format such as JPG, you can do so by using Microsoft Office or by using an online converter. Here’s a simple introduction on how to convert Excel to JPG:

Benefits of  converting Excel to image

There are several benefits to converting Excel data to an image format like JPG:

Improved data visualization: Converting Excel data to an image format can make the data more visually appealing and easier to understand, especially if you’re working with large sets of data.

Sharing data: Sharing data in an image format makes it easier for others to view and understand the information, even if they don’t have access to the original Excel file.

Better presentation: Including Excel data as an image in presentations, reports, or other documents can make the information stand out and be more memorable to the audience.

Simplicity: Converting Excel data to an image format is a simple process that can be completed quickly, even without specialized software.

Compatibility: JPG is a widely used image format that is compatible with a variety of devices, including computers, smartphones, and tablets. This makes it a convenient choice for sharing data with others.

Secure Data: Sharing Excel data in the form of an image can prevent unauthorized access to the original data, ensuring the privacy and security of sensitive information.

Easy to edit: Image editing software like Adobe Photoshop or Paint is more user-friendly compared to spreadsheets, making it easier to make modifications to the image.

Convert excel to JPG using PowerPoint

You can use the copy and paste method to save Excel data as a JPG image. Here’s how:

1. Open the Excel file containing the data you want to save as a JPG image.
2. Select the data or cells that you want to convert.

Excel range as  picture using powepoiny

3. Right-click the selected data and choose “Copy” or press “Ctrl + C” on your keyboard.

how to save range a image using powerpoint

4. Open a blank PowerPoint presentation (With no boxes to add title. If the blank PowerPoint has these boxes delete them or add a new blank slide and delete the previous slide)

5. Right-click anywhere on the slide or canvas and choose “Paste” or press “Ctrl + V” on your keyboard.
6. The copied data will appear as a table in the PowerPoint slide (You can resize the table using mouse and increase or reduce font size using the ribbon)

How to insert excel into powerpoint

7. In PowerPoint, go to File > Save As and select JPEG as the format.

How to save as JPEG using Powepoint

8. Give your file a name and choose a location to save it.
9. Click “Save.”

Using copy and paste to save Excel data as jpg on Paint app

The copy & paste technique helps you save a lot of your Excel data. With this technique, you will be able to copy any part of your Excel sheet including the cells beyond the scroll areas then paste your data as an image where you prefer.

Here are the steps to follow:

1. Start by selecting a table, chart, shape, or Excel data that you want to save as a jpg.

2. Press the keys Ctrl + C to copy your selected data to the clipboard.

How to convert an Excel Table to a picture

3. Open your Microsoft Paint application or any graphics editor.

How to convert Excel to JPEG using Paint software

4. Press Ctrl + V to paste your copied data.

How to convert Excel to JPG using Paint software

5. Save your new file as a jpg.

How to convert Excel to JPEG using Paint software


1. You can also copy the data by clicking on the Home tab on the main menu ribbon. In the Clipboard group, click on the little drop-down arrow next to Copy to display a list. Select the option “Copy as Picture.”

2. Doing this will give you two options of how you want to save your copied data. “As shown on screen” or “As shown when printed.”

3. Select your preference.

4. Click OK.

5. Paste it in paint and ave as jpeg


When copying and pasting, you can also remove the gridlines by going to the View tab and unchecking the Show gridlines check box before you copy your data.

Using the Print Screen feature to convert Excel to jpg

1. Start by making sure all the data you want to save as an image is visible. To do this, zoom in or out of the worksheet.

2. Press the PrtSc key on your keyboard. Do this while holding the Alt

3. Open Microsoft Paint graphics editor or any other graphic editor of your choice.

4. Paste the copied data by clicking Ctrl + V.

5. In the displayed Paint Window, click on the blue drop-down arrow. It is in the upper left corner of the window.

6. Click on the Save As an option to save the pasted image. Make sure you type in the desired file name, then choose jpg as the image format.

7. Click Save. Your Excel data will be saved as a jpg.

Using Snipping Tool

1. To use the Snipping Tool, click on the Start button on your computer and type Snipping Tool in the Search box. Click on the results to open the app and minimize it.

How to convert Excel to JPG using Snipping tool

2. Open your Excel file.

3. Select what kind of snip you want. To do this, click on the drop-down arrow next to Mode.

4. In the given list, select an option you prefer.

5. Select the area of your sheet you want to capture to immediately copy the area to the Snipping Tool window.

6. Click the Save button after you have typed in the desired file name and preferred image format.

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